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Due to the large amount of daily inbound and outbound logistics and distribution of bank vaults, especially cash boxes, if timely and accurate inbound and outbound storage, inventory control and outbound storage cannot be guaranteed, it will bring huge risks to the bank, seriously increase the difficulty of bank management and increase the management pressure of the bank. In traditional cash box management, the handover and form filling of each link of the operation are manual, and the scattered data is difficult to be automatically transmitted; manual counting of the number and model of cash boxes is prone to errors and takes a long time; the collaboration efficiency between departments is low, and the handover, recording and account verification of a large number of cash boxes are time-consuming and laborious, and the data on business operations cannot be collected and analyzed. In the bank cash box management project, the application of RFID technology can realize full-process automated tracking, real-time monitoring, security and anti-counterfeiting, and efficient inventory, thereby improving the accuracy and security of cash management.

By deploying fixed RFID readers in the bank’s central vault, equipping bank outlets with wireless handheld RFID readers, and attaching RFID electronic tags to cash boxes. When the cash box passes through the fixed reader-writer channel of the vault, it will be automatically identified by the reader-writer, and the read data will be uploaded to the bank’s back-end management system to complete the cash box’s entry and exit registration. When the bank’s business outlets and security companies hand over the cash box, the handheld RFID reader-writer is used to sign for it, and the signing information is transmitted to the bank’s back-end management system, thereby realizing the full monitoring and management of the cash box’s transfer and handover between the bank’s central vault, security company, and bank business outlets.

RFID cash box management is to automatically collect data from each operation link of the cash box, such as warehousing, out of the warehouse, transfer, transfer, inventory counting, etc., to ensure the speed and accuracy of data input in each link of cash box management, and ensure that the bank has timely and accurate grasp of the real data of the inventory.

System architecture
Hardware composition
Anti-metal RFID tag: implanted in cash box (high temperature resistant, anti-tampering), storing unique ID, amount, affiliated organization and other information
Fixed RFID reader: deployed at the vault door, escort vehicle, and branch handover area to automatically scan the cash box
Handheld RFID terminal: used for mobile inventory and abnormality verification
RFID channel door: set up in the vault and escort vehicle loading and unloading area to prevent unauthorized cash box entry and exit
GPS+RFID vehicle terminal: real-time tracking of escort vehicles and cash box location

Software system
RFID middleware: process tag data and connect with the bank cash management system.
Cash box management platform: visual monitoring of cash box status, circulation records, and alarm events.
Mobile APP: escort personnel and warehouse managers view cash box information in real time.

Core application scenarios
Cash box in and out management
Automatic registration: when the cash box passes through the vault RFID channel door, it automatically records the time and person in charge, and matches it with the system order.
Anti-misoperation: if the cash box is not authorized or the information does not match, the system triggers an audible and visual alarm and prohibits entry and exit.

Escort process monitoring
Loading verification: The escort vehicle RFID reader scans the cash box to ensure that it is consistent with the task order.
Tracking on the way: GPS+RFID real-time feedback of location, alarm when deviating from the route or abnormal stop.
Handover verification: When the outlet receives, the handheld terminal scans the cash box and automatically generates an electronic receipt.

Inventory counting and status management
Inventory in seconds: The warehouse manager scans with a handheld terminal and reads the cash box information in batches (the traditional method requires opening each box one by one).
Electronic sealing: If the cash box is illegally opened, the RFID tag status changes and triggers an alarm.

Anti-counterfeiting and security control
Unique identity binding: The cash box RFID tag is associated with the bank system, and counterfeit tags cannot be identified.
Permission management: Only authorized personnel (such as two-person operation) can operate a specific cash box.